Job Title:EXECUTIVE SECRETARY Job Location: UAE
Company: Undisclosed
Date Posted: 23/11/2015
Description
• Completes a broad variety of administrative tasks for the Chairman, Vice Chairman, CEO and GM including: managing an extremely active calendar of appointments; completing expense reports; Composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the Top Management schedule is followed and respected. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the Top Management time and office.
• Communicates directly, and on behalf of the Top Management with Board members, Foundation staff, and others, on matters related to their programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Top management, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response
• Provides a bridge for smooth communication between the President’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the Top Management to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the environment and keeping the President updated.
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the Top management, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Top management ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Required Skills :
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions Experience in UAE is a must
Email:arminab09@gmail.com
About Jobalert
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