Job Location: Dubai, United Arab Emirates
Company: We are looking to hire Help-desk Coordinator cum Procurement staff Preferably with Facilities Management Experience in UAE and can join immediately.
Date Posted:26 - May - 2018
Requirements:
- College graduate; must have a background as Facilities Maintenance Coordinator and procurement; must have UAE experience
- Education: Diploma/Certificate
- Highly skilled in greeting guests in a courteous and professional way
- Well versed in managing multiple line phone system and handling multiple incoming calls simultaneously
- Demonstrated ability to answer queries of visitors and direct them to the right person
- Committed to provide exceptional customer service to clients and coworkers
- Excellent knowledge of administrative and clerical procedures
- Adept at giving accurate and detailed information to visitors and callers
- Able to handle difficult clients tactfully
- Expert user of MS Word, Excel, Outlook and front desk software applications
- Special talent for scheduling appointment, managing calendars and maintaining conference rooms
- Proven record of performing clerical duties such as scanning photocopying and collating
- Thorough understanding of monitoring visitors’ access and issuing passes
- Extremely capable of keeping reception area clean and organized
- Expert in ordering, receiving and maintaining office supplies
- Provide information regarding products or services of the company
- Schedule, reschedule and cancel appointments
- Provide information to callers over the telephone
- Respond to emails and office correspondence
- Update employee attendance and visitors’ records
- Perform basic bookkeeping and record keeping duties
- Update shift diaries and report maintenance issues
- Perform data entry and filing activities
- Sort and distribute incoming mail
- Assist in resolving clients’ issues and complaints
- Order supplies and equipment when required
- Schedule staff appointments with clients or company representatives
- Liaise between departments and provide clerical support
- Assist in the planning and preparation of meetings, conferences and conference telephone calls
- Make preparations for Board of Directors meetings
- Maintain an adequate inventory of office supplies
- Provide word-processing and secretarial support
- Coordinate the repair and maintenance of office equipment
- Responsible for maintaining general office files including client , accounting and contract files, and responsible for employees visa processing, employees complaints
- Administers and process all petty cash transactions with the policies and procedures
- Receives, issue receipts and deposits all cheques collected from external and internal client and prepare vouchers related to various revenue and expenses
- Responsible for documentation, handles import and export transactions
- Prepare invoices and receipt vouchers for RTM works.
- Filling, scanning, faxing as well as typing specific documents
- Manage executive filing and data management systems ensuring timely and accurate document control
- Performs general secretarial and clerical functions for the purpose of supporting office operations
- Binding documents.
- Provide information to callers.
- Sending invoices to clients for payment
- update receivables
- Collection of payments from clients
- Receiving complaints from clients and give possible solutions
- Report technicians to be deployed in different areas
- Coordinate clients for schedule
- Update client’s preventive maintenance schedule
- Make quotations
- Makes LPO (Purchasing Order)
- Provide purchasing and procurement support through checking and verifying thoroughly all LPO’s issued by different departments prior to the system, for approval and look for alternative suppliers to formulate a pool of suppliers
- Check and compare quotations from the suppliers to support supervisors and procurement team. Compare prices, specifications, and delivery dates
- Double check the numbers related to procurement and double check the procurement forecast and the calculations of all raw materials as per the procurement plan
- Check the wording, spelling and language format on the contracts with all the required signatures
- Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems in the absence of procurement team members.
- Handle the complaints between Company and various suppliers and analyze the complaints if necessary to prepare reports related to the complaints
- Prepare, maintain and review purchasing files, reports and price lists Initiate local or alternate sourcing activities
To Apply Send Your Updated CV’s to Email: hradmin@gulfho.com
About Jobalert
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